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Tuesday, November 27 • 10:15am - 11:45am
A-04 - Guidance to Using your EHR to Satisfy Reporting Requirements (CE)

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Ryan staff members will make use of interactive tools and screen demonstrations to instruct the audience on effective and efficient ways to use medical records to collect data points necessary for quality improvement activities, program analysis, and reporting. The audience will be able to actualize the transition between data capture and reporting back to funders. The Data Manager, Assistant Coordinator of HIV Testing and Linkage to Care, and the Supervising Case Manager have helped with the successful implementation of a network-wide EHR system. Ryan’s experience comes from its chosen EHR system, eClinicalWorks, which will be used as a model during the workshop. On a daily basis, these staff members are responsible for data entry, reporting, quality assurance, and oversight of the Ryan Network’s expansive HIV Programming.

Learning Objectives:

  • Using paper exercises, staff will guide the audience in creating a crosswalk based on data elements required for both reporting and evaluation, to be collected in existing fields or structured data fields, which close the data capture gaps in EMR. Staff will provide best practices on the most appropriate area for collecting and documenting data required for external reporting.
  • Staff will demonstrate how to extract data using data extraction solutions, such as Cognos and BridgeIT. Staff will then illustrate how to import the data into other data analysis tools to support quality management activities to furnish data for reporting. Data analysis tools could include Access, Excel, EpiInfo, ERA, or EMR packaged reporting tools.
  • Using handouts and flowcharts, staff will provide an overview of the process of pushing data to external reporting tools, such as CAREWare or AIRS, to satisfy various funders, including HRSA. This could include an electronic push or manual data entry, with the ultimate goal of submitting an RSR.

Moderators
NF

Natacha Fernandez

Data Base Manager, William F. Ryan Community Health Center, Inc.
Natacha Fernandez has been at Ryan since 2005. She has more than 7 years of data management experience, and before starting at Ryan worked at the Medical Health and Research Association of New York City, Inc. and Elmhurst Hospital, part of the Health and Hospital Corporation. Ms... Read More →

Speakers
JH

Jose Hernandez

Supervising Case Manager, William F. Ryan Community Health Center, Inc.
Jose Hernandez has been Supervising Case Manager at Ryan since 2001. Mr. Hernandez work on a range of data Quality Improvement initiatives throughout the Ryan Center. He previously worked at St. Clare’s Hospital as a Counselor/Case Manager and at Housing Works, Inc. as an Intake... Read More →
SS

Shannon Skinner

Assistant Coordinator of HIV Testing and Linkage to Care, William F. Ryan Community Health Center, Inc.
Starting as an AmeriCorps*VISTA at the William F. Ryan Community Health Center, Ms. Skinner transitioned into the role of Assistant Coordinator for HIV Testing and Linkage to Care after her service year. She studied religious studies at the University of North Carolina at Chapel Hill... Read More →


Tuesday November 27, 2012 10:15am - 11:45am EST
Washington 4

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